Calendar

The Calendar brings your commitments, meetings, meet-ups, blocked time and reminders together in one place, viewed by day, week, month, year or list. You can keep several calendars with their own colors, share one with your team, make events repeat, and see tasks with a due date — and even your contacts' birthdays — right alongside your schedule. This page is the overview; each topic has its own page below.

Overview

Each item on the calendar is an appointment with a type, a time and a status. You create appointments, make them repeat, block off time you're not available, and organize everything into colored calendars that you can show, hide or share with your team. Tasks that have a due date appear on the day they're due, and contacts with a birthday on file show up as a small cake chip on their day — so your commitments, your to-dos and the people you care about live side by side.

Nothing needs saving by hand: changes to appointments are stored automatically as you make them. If you go offline, they wait in a local queue and sync to the server as soon as the connection returns.

Core concepts

Appointment: A single item on the calendar, with a type (commitment, meeting, meet-up, blocked time or reminder), a time and a status.
Calendar: A colored container for appointments. You can keep several, show or hide each one, pick a default for new events, and share one with your team. The Main calendar always exists.
Recurrence: A rule that makes an appointment repeat — daily, weekly, monthly or yearly — with every occurrence shown across all views.
Availability: Your working hours and blocked time, which mark when you are free or busy.

In this module

Each topic below has its own page:

Appointments: Appointment types, creating, editing, multi-day events and rescheduling by dragging.
Recurrence: Make an appointment repeat, and edit or delete one occurrence, the following ones or the whole series.
Views and navigation: Day, week, month, year and list views, plus keyboard shortcuts.
Availability and blocked time: Working hours, blocked time, availability states and holidays.
Calendars and sharing: Keep several calendars and share one with your team.
Tasks in the calendar: How tasks with a due date show up on your schedule.

Deleting a calendar does not delete its appointments: they are moved to your default calendar. The Main calendar itself can't be deleted, so there is always at least one left.

AppointmentsAn appointment is any item you place on the Calendar. This page explains the appointment types you can choose from, how to create one, how events can span several days or cross midnight, and how to reschedule or resize directly on the timeline by dragging. For repeating appointments, see "Recurrence"; to move between days and views, see "Views and navigation".RecurrenceRecurrence makes an appointment repeat on its own over time: you set it up once and every occurrence appears across all Calendar views. This page covers how to turn recurrence on, the available patterns — daily, weekly, monthly, and yearly, with an interval and an optional end date — and how editing or deleting asks whether to touch a single occurrence, the following ones, or the whole series. For creating and editing appointments in general, see the "Appointments" page.Views and navigationThe Calendar shows the same appointments in several ways — Day, Week, Month, Year, and List. This page explains what each view is for and how to move through time: jump to today, step back and forward, and go straight to a date. It also lists the keyboard shortcuts that switch views and navigate without touching the mouse.Availability and blocked timeControl when you can be scheduled. Block whole days when you are away, reserve stretches of time with a "Blocked time" appointment, set the working hours that frame the Day and Week views, and let holidays block scheduling on their own. This page explains each of these controls and how they affect your Calendar.Calendars and sharingYou are not limited to a single calendar. Create as many as you like — one for work, one for personal life, one for a project — each with its own color, and turn each one on or off to focus on what matters right now. When you work with a team, you can share a calendar so everyone sees the same appointments. This page covers creating, showing, hiding, and sharing calendars, plus the "Projects" switch that controls what the Tasks module shows here.Tasks in the calendarTasks from the Tasks module that have a due date show up in the calendar next to your appointments, so you see what is scheduled and what is due in the same place. Project deadlines and contact birthdays appear here too. This page explains where each of these shows up in each view, what you can do with them from the calendar, and how the "My day" panel in Tasks complements the picture.